What are virtual teammates?

Virtual teammates are AI that work like any other team member in your workspace. Same boards, same @mentions, same task assignments. They can pull work, collaborate in real-time, and ship alongside you. No sparkles, no chatbot theater - just work getting done.

How are virtual teammates different from AI assistants?

Assistants wait for commands. Virtual teammates pull work. They join your boards, get assigned tasks, collaborate with human teammates, and operate at different autonomy levels - from handling only assigned work to running entire workstreams independently.

Can I use my own AI API keys?

Yes. kanman.ai works out of the box with built-in AI, but you can also connect your own keys for OpenAI, Anthropic, or Google. Use credits you already pay for. Your keys are encrypted and never exposed.

What autonomy levels are available?

Four levels - assigned only (tasks you assign), capacity pull (automatically pull available work), proactive review (suggest improvements), and full autonomy (manage entire workstreams). Set guardrails and let teams handle work at the level that fits your workflow.

Do virtual teammates count as seats?

No. Virtual teammates are included in all plans and don't count toward your seat limit. Teams pricing is only for human members with write access.

How does kanman.ai's workspace-based billing work?

All plans are annual subscriptions attached to a workspace. Personal and Pro are for single-user workspaces. Teams is for collaborative workspaces with multiple human members. Virtual teammates are included in every plan.

What's the difference between Personal and Pro?

Personal covers projects, tasks, cycles, and virtual teammates for solo work at €4/month. Pro adds advanced autonomy modes, API access, webhooks, and Git integration at €8/month. Both are for single-user workspaces. All plans are billed annually.

How does Teams pricing work?

Teams costs €10 per seat per month, billed annually, with a minimum of 3 seats. A seat is any human workspace member with write access. Virtual teammates don't count. Add or remove seats anytime with prorated billing.

Can I upgrade from Personal to Pro or Teams?

Yes. Upgrade anytime and pay the prorated difference. If you need human collaboration features or want to invite others, you'll need to upgrade to Teams.

What if I cancel my subscription?

You keep access until your billing period ends. After that, your workspace becomes read-only with a 90-day grace period to export your data. After the grace period, your workspace and data are permanently deleted.

How does kanman.ai handle my data?

Your data stays private. No analytics on your tasks, no selling to third parties, no training AI on your projects without consent. We make money from subscriptions, not data. Virtual teammate interactions stay within your workspace.

What happens when you add new features?

All subscribers get new features as they ship. Pro and Teams get integrations and advanced autonomy modes. Personal gets core improvements and virtual teammates. No upsells to unlock what you already paid for.

Skip the hype.
Build with AI.
Ship together.

kanman.ai is the first project management app where human and virtual teammates collaborate frictionlessly. No AI debates. No hype theater. Just teams - human and AI - building awesome things together.

Start building together

Virtual teammates included in every plan

skip the

Where humans and AI actually work together.

No chatbots. No assistants. Virtual teammates that join your boards, pull work, and ship alongside you.

Feature

Virtual Teammates

AI teammates that work like any other team member. Same boards, same @mentions, same accountability. No sparkles, no gimmicks - just work getting done.

Feature

Full Autonomy Modes

From assigned tasks only to full autonomous operation. Set the guardrails, then let AI teams handle entire workstreams while you focus on what matters.

Feature

BYOK - if you like

Start immediately with built-in AI. Or bring your own API keys for OpenAI, Anthropic, or Google if you prefer. Your choice, zero setup friction.

Feature

Real-Time Collaboration

Human and AI teammates collaborate in real-time. Live editing, comments, @mentions - everyone in the same workspace, shipping together.

Feature

Beautiful & Minimal

Clean UI that disappears into your workflow. No clutter, no friction - just your work and your team doing what needs to be done.

Feature

Everything You Need

Cycles, projects, smart views, keyboard shortcuts, burndown charts. Full project management toolkit without the enterprise bloat.

Post-AI-hype project management.

While others debate whether AI will replace us or fizzle out, kanman.ai gives human and virtual teammates a level playing field to build amazing things together.

Every industrial revolution has a hype cycle. Some deny, some oversell, most debate. Like the steam era - many sold "steam-powered everything" instead of using steam to build great products. kanman.ai skips ahead. We treat AI like what it actually is: capable colleagues that can pull work, collaborate in real-time, and ship alongside humans. No chatbot theater. No assistant paradigm. Just teammates - human and virtual - building together.

kanman.ai app interface showing project tasks

Virtual Teammates AI that works like any other team member. Same boards, same @mentions, same accountability.

AI Teams Onboard complete AI teams with visual process flows. Automated standups and role-based routing.

Voice Chat Talk to your AI teammates naturally. Real conversations, not prompts.

Slack Integration Real-time task notifications in your channels. Create tasks from Slack messages.

GitHub Integration Link commits to tasks automatically. Track PR status and CI/CD right on your cards.

GitLab Integration Connect repositories and automate task movement. Full bidirectional sync.

Bitbucket Integration Sync with Atlassian workflows seamlessly. Branches, commits, and PRs linked.

Git Automations Auto-move tasks when code ships. Branch creation triggers, merge closes.

Jira Sync Two-way sync with Jira issues. Keep both systems updated automatically.

Linear Sync Sync issues between kanman and Linear. Work where you prefer.

Asana Sync Import Asana tasks and keep them synced. Migrate without losing history.

Monday Sync Connect with Monday.com boards bidirectionally. Real-time updates both ways.

Azure DevOps Sync Sync work items with Azure DevOps. Enterprise-grade integration.

Google Drive Attach files directly from Google Drive. Preview without downloading.

OneDrive Attach files from OneDrive seamlessly. Microsoft ecosystem integration.

Developer Templates Sprint planning, bug tracking, and feature workflows. Built by developers.

Marketing Templates Campaign boards, content calendars, social planners. Ship campaigns faster.

Business Templates Project management, client onboarding, OKR planning. Professional workflows.

Kanban Boards Drag-and-drop workflow visualization. Custom lanes for every status.

List View Traditional task list with sorting and filtering. Clean, scannable interface.

Timeline View Gantt-style planning with drag support. See dependencies at a glance.

Calendar View Tasks organized by due date. Drag to reschedule in seconds.

Matrix View Multi-dimensional task organization. Priority vs effort, risk vs value.

WIP Limits Limit work in progress per column, swimlane, or project. Reduce context switching.

Swimlanes Horizontal groupings with their own WIP limits. Organize by team or priority.

Sprints & Cycles Full sprint management with goals and snapshots. Velocity tracking included.

Burndown Charts Track sprint progress visually. Historical velocity for capacity planning.

Dependencies Block tasks until predecessors complete. Clear visual indicators.

Milestones Mark major deliverables and track progress. Team-wide visibility.

Board Customization Unsplash backgrounds, custom icons, accent colors. Make it yours.

Subtasks Break down complex tasks with nested items. Individual notes per subtask.

Priority Levels Four-level priority system. Critical, high, medium, low.

Tags & Labels Color-coded categorization. Filter and search by tag instantly.

Recurring Tasks Auto-create tasks on your schedule. Daily, weekly, monthly, custom.

Task Templates Pre-built task structures for common workflows. One-click creation.

Time Tracking Built-in timers and manual time entries. Track effort per task.

Reports & Analytics Cycle time, completion rates, and trends. Data without the dashboard bloat.

Auto-archive Automatically clean up completed work. Configurable retention periods.

Rich Notes Block-based editor for documentation. Code blocks, embeds, and more.

Whiteboards Excalidraw-powered visual canvas. Diagrams, flowcharts, sketches.

Video Clips Attach and play video directly on tasks. Visual context for reviews.

File Attachments Drag-and-drop uploads. Preview images, PDFs, and documents inline.

Multi-Assignees Assign tasks to multiple team members. Shared responsibility, clear ownership.

Comments & @mentions Threaded discussions with emoji reactions. Notify teammates directly.

Activity Feed Full audit trail of all changes. Who did what, and when.

Remote Cursors See teammates editing in real-time. Live presence across the workspace.

Real-time Sync Instant updates across all devices. No refresh needed, ever.

Collaborative Editing Multiplayer notes and whiteboards. Everyone types, everyone sees.

Advanced Search Full-text search with KQL query language. Find anything in milliseconds.

Command Palette Navigate anywhere with Cmd+K. Power-user speed.

Keyboard Shortcuts 50+ shortcuts for everything. Mouse optional.

Mobile PWA Full app experience on mobile. Install from browser, works offline.

Offline Mode IndexedDB sync queue keeps you working. Changes sync when back online.

Import & Export Bring in CSV, JSON, or from other tools. Take your data anywhere.

Trash Recovery 40-day soft delete retention. Restore anything accidentally deleted.

Smart Notifications Configurable alerts and digests. Stay informed without the noise.

GDPR Compliance German data hosting option. Enterprise-grade privacy controls.

Accessibility Reduced motion, high contrast, screen reader support. Built for everyone.

REST API Full programmatic control over your workspace. Build integrations.

Webhooks Event-driven callbacks for external systems. Test deliveries built-in.

Automations Rules that trigger on task events. Automate routing and assignments.

SLA Tracking Response and resolution time monitoring. Breach risk alerts before deadlines.

Risk Alerts Proactive notifications for at-risk work. Never miss a deadline.

Saved Filters Build complex filters and save them. One-click view switching.

Projects Group tasks into projects with progress tracking. Health metrics included.

Team Roles Owner, Admin, Member permissions. Fine-grained access control.

Shared Links Public access with customizable permissions. Share with clients.

Public Forms External task submission forms. Clients submit, you triage.

Custom AI Models Deploy Claude, GPT-4, or other models as teammates. Bring your own API keys and configurations.

Pair Programming Real-time collaborative coding with AI teammates. Cursor tracking and role-based participation.

Meeting to Tasks AI extracts action items from meeting notes. Decisions become tasks automatically.

Changeset Discussions In-app threaded discussions on Git commits. Resolution tracking without leaving kanman.

Code Comments Line-level comments on repository files. Mention teammates, link to tasks, track resolution.

Commit Linking Auto-detect task references in commit messages. Status keywords trigger workflow changes.

PR Tracking Link pull requests to tasks with status sync. See PR progress right on the card.

CI/CD Status Pipeline badges from GitHub Actions, GitLab CI, Jenkins. Multi-stage job and artifact tracking.

Duplicate Detection AI finds similar tasks to prevent redundant work. Mark and link duplicates explicitly.

Smart Digests AI-generated activity summaries on schedule. Email, Slack, or in-app delivery.

Developer Insights Velocity trends, cycle time, code contributions. Productivity analytics without surveillance.

Portfolio Dashboard Cross-board views with health tracking. OKR management and rollup metrics.

Process Flow Builder Visual workflow designer for AI teams. Task nodes, decision points, approval routing.

Refinement Sessions Structured story refinement with voting. Story points, discussion panels, scrum master role.

Focus Mode Distraction-free task interface with timer. Track focus sessions and productivity stats.

Auto-Assignment Intelligent task routing based on workload. Skill matching and capacity balancing.

Automation Builder Visual rule builder for complex workflows. Triggers, conditions, and multi-step actions.

Audit Export Enterprise compliance exports in CSV, JSON, PDF. SOC2, GDPR, HIPAA templates included.

Cloud Sync State Multi-user workspace sync in real-time. Presence tracking and concurrent editing.

Usage Quotas Plan-based resource limits with tracking. Boards, projects, API calls, storage.

Roadmap View Strategic timeline with epics and milestones. Portfolio-level planning across boards.

Board Templates Pre-configured board setups for common workflows. Clone and customize in seconds.

AI Task Breakdown AI suggests subtasks for complex work. One click to expand into actionable items.

Split View Side-by-side panes for multitasking. View task details while browsing the board.

Quick Preview Hover to preview task details instantly. No clicks, no context switching.

Version History Track changes to task descriptions over time. Restore previous versions anytime.

Bookmarks Save quick access to frequently used tasks. Personal shortcuts across workspaces.

Pinned Tasks Keep important tasks visible at the top. Never lose track of priorities.

Task Locking Prevent accidental edits on critical tasks. Unlock when ready to modify.

Watchers Subscribe to task updates without assignment. Stay informed on work you care about.

Checklists Quick checkboxes for simple task lists. Track completion without subtask overhead.

Custom Fields Add your own fields to tasks. Text, numbers, dates, dropdowns - your schema.

Issue Types Categorize work as bugs, features, stories. Custom types with their own workflows.

Batch Operations Select multiple tasks for bulk actions. Move, assign, tag, or delete in one click.

Drag Reordering LexoRank-based ordering for real-time priority. No conflicts, no refresh needed.

Dark Mode Full dark theme that respects system preferences. Easy on the eyes, day or night.

Multi-Language Full German and English localization. UI adapts to your browser language.

Timezone Support Due dates respect your local timezone. Team members see times in their zone.

Email Notifications Get updates in your inbox when it matters. Configurable per workspace and project.

Desktop Notifications Native push notifications for real-time alerts. Never miss an @mention or deadline.

Quick Share Generate QR codes for instant board access. Perfect for meetings and standups.